Club Constitution

Burton Athletics Club Constitution

1. Name
The club will be called Burton Athletics Club and will be affiliated to England Athletics.

2. Aims and objectives
The aims and objectives of the club will be:
• To offer coaching and competitive opportunities in Athletics and Cross Country/Road
• To promote the club within the local community and Athletics and Cross Country/Road
• To ensure a duty of care to all members of the club.
• To provide all its services in a way that is fair to everyone.

3. Club Equity Statement
This club is committed to ensuring that equity is incorporated across all aspects of its
development. In doing so it acknowledges and adopts the following Sport England definition of
sports equity:

Sports equity is about fairness in sport, equality of access, recognising inequalities and
taking steps to address them. It is about changing the culture and structure of sport to
ensure it becomes equally accessible to everyone in society.
• The club respects the rights, dignity and worth of every person and will treat everyone
equally within the context of their sport, regardless of age, ability, gender, race, ethnicity,
religious belief, sexuality or social/economic status.
• The club is committed to everyone having the right to enjoy their sport in an environment
free from threat of intimidation, harassment and abuse.
• All club members have a responsibility to oppose discriminatory behaviour and promote
equality of opportunity.
• The club will deal with any incidence of discriminatory behaviour seriously, according to
club disciplinary procedures.

4. Membership
To ensure all present and future members receive fair and equal treatment. Membership
should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be
deemed to accept these regulations and codes of practice that the club has adopted.
Members will be enrolled in one of the following categories:

• Full member.
• Associate member.
• Junior member.
• Life member.

5. Membership fees
Membership fees will be set annually and agreed by the Executive/Management Committee or
determined at the Annual General Meeting.
Fees will be paid: annually/monthly/by weekly subscription or at the discretion of the management

6. Officers of the club
The officers of the club will be:
• President – Trevor Sharpe
• Chair – Jaime Walker
• Vice Chair – Graham Lamb
• Secretary – Judy Kelsall
• Assistant Secretary – Jenna Galiszewski
• Treasurer – Jackie Acton
• Membership Secretary – Judy Kelsall and Ben Acton
• Welfare Officer- Annette Webster & Trevor Swindlehurst
• Coaching representative- Keith Morant
• Kit Secretary – Jackie Acton
• Auditor –
• Member Representative – Jon Dumelow
• Member Representative – Laura Allen
• Member Representative – (youth Representative)

Officers will be elected annually at the Annual General Meeting.
All officers will retire each year but will be eligible for re-appointment.

7. Committee
The club will be managed through the Management Committee consisting of:
• President, Chair, Vice Chair, Secretary, Assistant Secretary, Treasurer, Membership
Secretary, Welfare Officer, Coaching Representative, Kit Secretary, Auditor, Member
representative. Only these posts will have the right to vote at meetings of the
Management Committee.
• The Management Committee meetings will be convened by the Secretary of the club
and held no less than 10 times per year.
• The minimum age for a committee Member shall be 16 years of age.
• The quorum required for business to be agreed at Management Committee meetings
will be: 4 Committee Members

• The Management Committee will be responsible for adopting new policy, codes of
practice and rules that affect the organisation of the club.
• The Management Committee will have powers to appoint subcommittees as
necessary and appoint advisers to the Management Committee as necessary to fulfil
its business
• The Chairman will have the deciding vote and the final say on all matters if the
committee cannot decide on a resolution.
• The Management Committee will be responsible for disciplinary hearings of members
who infringe the club rules/regulations/constitution. The Management Committee will
be responsible for taking any action of suspension or discipline following such

8. Finance
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on: 31/12/2023
An audited statement of annual accounts will be presented by the Treasurer at the Annual
General Meeting.
Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two
other officers.

9. Annual General Meetings
Notice of Annual General Meetings (AGM) will be given by the Club Secretary. Not less than 21
clear days notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the
audited accounts.
Votes at the AGM are for Club Members only, non-members cannot vote.
Elections of officers are to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 20-30 Attendees.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside
the AGM. Procedures for EGMs will be the same as for the AGM.